Eagle Lake Improvement Association, INC
(A Michigan Non-Profit Corporation)
Article I: Members
Section 1. Eligibility: Any person who owns an interest in any property or has lease hold interest longer than one month in the geographic area bounded by US 12 on the South, by Cassopolis Street on the East, Davis Lake Road on the North and Lane Road on the West.
Section 2. Membership Year: The membership year is from March to February of each calendar year.
Section 3. Dues: The annual dues are payable to the Treasurer on March 1 of each year. The Board shall set the dues on a yearly basis. Dues shall become delinquent if not paid by July 1 of each calendar year.
Section 4. Removal: The Board of Directors, by affirmative vote of four of the members of the board may suspend or expel a member for cause and may, by a majority vote of those present at any regularly constituted meeting, terminate the membership of any member who becomes ineligible for membership.
Article II: Meeting of Members
Section 1. Annual Meeting: The Annual Meeting of the Association shall be held in May of each year. The meeting shall be held on the day set by the Board of Directors and due notice shall be sent to each member.
Section 2. Special Meetings: Special meetings of the membership may be called at the option of the President or when requested by any three (3) members of the Board of Directors.
Section 3. Quorum: A Quorum for the transaction of business at any meeting of the membership shall be a majority of the members present.
Article III: Board of Directors
Section 1. Directors: The Board of Directors shall consist of nine (9) directors. The President, Vice-President, Secretary and Treasurer shall be four of the Directors and will be chosen by a vote of the members.
Section 2. Term of Office: The directors shall serve a term of office of three(3) years, or until their successors are duly elected and qualified. Effort shall be made to stagger the length of terms for all Directors/Officers to ensure continuity in the Board. The filling of mid-term vacancies can be adjusted to ensure the intent for staggered terms.
Section 3. Vacancy: Any vacancy on the Board of Directors shall be filled by the Board of Directors at their next meeting by a majority vote. The director thus chosen shall hold office until the next annual meeting, at which time a director shall be elected by the membership to fill such a vacancy.
Section 4. Meetings: The Board of Directors shall hold regular monthly meetings. Special meetings of the Board of Directors may be called by the President or any other three (3) members of the Board of Directors.
Section 5. Quorum: Fifty percent (50%) of the members of the Board of Directors shall constitute a quorum and a majority of that percentage at a lawful meeting shall govern the transaction of any business.
Article IV: Officers
Section 1. Officers: The officers of the corporation shall be President, Vice-President, Secretary and Treasurer. Each officer shall be a member of the Board of Directors. They shall be elected by a majority vote of the members. They shall take office at the time of the meeting at which they are elected.
Section 2. Vacancies: A vacancy in any office may be filled by the Board of Directors for the unexpired portion of the term.
Article V: Committees
Section 1. Appointment: All committee chairs shall be appointed by the President.
Section 2. Standing Committees: Standing committees shall be 1) Water Quality, 2) Social, 3) Legal, 4) Membership.
Section 3. Ad Hoc Committees: Ad hoc committees shall be appointed by the President and may be established by a majority vote of the Board of Directors as need arises.
Article VI: Amendments
Section 1. Procedure: The By-Laws may be amended at the annual members’ meeting or any properly called meeting of the membership by a majority of the members in attendance.
Section 2. Notice: Members shall be notified in writing of proposed changes in the By-Laws at least thirty (30) days prior to the meeting called to consider revision of the By-Laws.
Article VII: Contracts, Checks, Deposits and Funds
Section 1. Contracts: The Board of Directors may authorize any officer or officers, agent or agents of the corporation, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.
Section 2. Checks, Drafts, etc.: All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer or signed by the President.
Section 3. Deposits: All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Board of Directors may select.
Section 4. Gifts: The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest for the general purposes or for any special purpose of the corporation.
Section 5. Spending Limits, Budgets and Authorization: Spending limits, budgets and authorizations will be governed by resolution by the Board of Directors.
Approved, as amended by unanimous vote of the members at the annual meeting held on May 24, 2014, and effective immediately.
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